Productivity Tools for Administrative Assistants

Administrative assistants often wear many hats. You never want something to fall through the cracks when you bounce from task to task. But it’s about working smarter, not harder. Here are some tools to help you be more productive during your busy work days. But always remember, you may need permission from your tech department before installing any software, so be sure to ask about company policy first.


The very best calendar integration software on the market today is Calendly. Rather than back and forth emails trying to find a time that works for a meeting, all you have to do is send your Calendly link to the other person. You will connect it to your calendar or update it online to ensure that you have the correct times available for meetings.

A simple plugin for Google Chrome creates an algorithm that gives you reminders to follow up on emails before it’s too late. You can set the time for it to pop back up in your inbox or even develop automatic follow-up responses. You can download it and add it to your browser to use it for your Gmail or related accounts.


There are a lot of electronic signature services out there. Signeasy is one of the best because it’s simple to use. It reduces your need to print, scan, upload, and resend documents. You simply use the Signeasy interface to send your docs back with your e-signatures already included.


If you want to stay more organized on your own or with your team, Trello is a great tool. Even the free version is straightforward to use. You create boards with each task and simply move them when they reach the next stage or are completed. There is also a calendar view to stay on track.

Are you looking for a job where you’re given the tools to succeed? Contact the team at NRI Staffing to Learn More.


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